Review a lengthy bank statement and you’ll find many more pages than an account ledger for transactions. Account summaries and notices as along with explanation texts along with disclosures and other pages that provide the information required by a bookkeeper.
The processing of all data isn’t necessary if the goal of the project is to convert transactional data to an accounting software or spreadsheet. Before creating the output, identify the pages that will be most useful.
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The number of pages doesn’t necessarily mean that more valuable data is available.
Check out the company that is looking over its banking activities over several months. Although each PDF might contain ten pages or more however, only a small fraction of it will contain the accounting tables that are required.
One option is to manually copy those tables, however this could be slow and can lead to typing mistakes. Businesses could instead convert bank statements into Excel while restricting the conversion to only relevant pages.
Docubrew offers a preview of the page that allows users to review the PDF and decide the pages to be processed. Disclosures, cover sheets, and other pages that don’t need to be processed are able to be removed.
You are more in control when you preview first
Automation is useful only if you know the process it’s performing.
Docubrew’s preview feature allows users to see the pages of the statement prior to converting it. The program extracts figures directly from the statement source instead of estimating the financial value.
When converting a PDF bank statement to Excel, that preview creates an opportunity to make sure the appropriate pages have been selected and examine the extracted information before downloading the result.
It’s an easy checkpoint however, it’s an essential one when financial documents are involved.
The destination should shape the Export
What do you have in mind for the sale?
Excel is great for bookkeepers who need to analyze or sort information. CSV could be a better alternative if you’re planning to transfer the data from one system to another. Docubrew can support QBO output.
A person who has to convert a bank statements to CSV for example one can create an CSV rather than creating an Excel workbook and then manually changing formats following that.
Docubrew’s output is designed to work with accounting software such as QuickBooks, Xero, and FreshBooks and spreadsheet-based workflows.
Paper statements from the scanner can be incorporated into the same workflow
The conversion can be done on any PDF document, not just those created digitally.
Sometimes, companies have statements from the past available only as scans of paper. Docubrew includes OCR for scanned PDF statements that allow those statements to be processed as well.
This is useful in the case of historical bookkeeping, where the most recent records were converted to digital format, while older documents were scanned from paper. Instead of creating two completely different workflows, the documents are processed by the same general conversion process and then analyzed prior to export.
Process locally or utilize the Cloud
It is essential to take into consideration the handling of documents as well as their output.
Docubrew’s Windows desktop software handles conversions locally, storing client documents on the computer. Cloud processing is available for those who prefer using browsers. Docubrew says that uploaded files are secured and uploaded documents as well as the converted documents are automatically deleted after 24 hours.
The final step in converting the bank statement in PDF to Excel is not to input every page of it into the program and hope for a beneficial output.
Begin by reading through pages that contain the information you need. Look at what’s missing. Select the appropriate format to meet the next accounting task.
It’s possible to create an efficient financial workflow by consciously processing less rather than processing more.